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Subcontracting Administration System (ScAS)
- Welcome
- This
site is to be used by any GSK R&D contracted Third Party that intends
to subcontract any of their study related clinical obligations to a
subcontractor.
- This
site is to be used by any GSK R&D contracted Third Party that intends
to subcontract any of their study related clinical obligations to a
subcontractor.
- Subcontracting is
defined as:
- Subcontracting is
defined as:
- Any study related duty or function that is subcontracted to another party by GSK’s contracted Third Party.
NOTE: Wholly-owned affiliates of a Third party contracted by GSK are NOT considered subcontractors IF the affiliate works to the same set of SOPs and processes as the contracted Third Party.
NOTE: It is a Good Clinical Practice (GCP) requirement to demonstrate evidence of effective Subcontractor Oversight in interventional clinical studies. All subcontractors (GCP or Non-GCP) used in interventional clinical studies are to be captured into the Subcontracting Administration System (ScAS).
As guidance, consider the following:
- The subcontractor has been qualified and approved for the identified scope of work according to your organization’s Third Party selection and management process, along with the date of the last qualification.
- The activity being subcontracted is listed as an option within the subcontracting activity list of the request
- The activity being subcontracted is uniquely contracted to support the GSK outsourced work
- Examples of subcontractors used in interventional clinical study are electronic data capture (EDC), central labs, translation services, event planner for investigator meetings, courier service, interactive response technology (IRT), patient engagement service.
- For inquiries about when to enter a subcontractor into the Subcontracting Administration System (ScAS), please reach out to your GSK contact.
- Please read all instructions below before submitting a request.
- Please complete ALL of the required fields in the form using Latin characters. If an incomplete request is submitted it may be discarded with no explanation.
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Hover over the help icon to view entry guidance for each field.
- The subcontractor has been qualified and approved for the identified scope of work according to your organization’s Third Party selection and management process, along with the date of the last qualification.
- You will perform oversight of the subcontractors’ activities throughout the lifecycle of the engagement, and escalate identified issues to GSK, to ensure satisfactory performance of the subcontractor.
- That all subcontractor engagement documentation (e.g., Third Party qualification, and ongoing oversight) will be archived and will be available for review / audit by GSK upon request.
Please note that GSK may request additional evidence about the Third Party review and selection activities taken (e.g. the Third Party qualification report or other assessment documentation used during the Third Party review and selection process).
Once you have submitted the request, you will receive a confirmation email.
Once you have submitted the request, you will receive a confirmation email.
If for any reason the submitted information is incomplete, lacking information or needs to be updated, the GSK study team will contact you for corrections/updates using the email address listed below. If you are unsure if you should use tis ScAS tool, or if you have any questions, please send an email to this address: